Field Material Control System



Elements of NIAK Field Material Control System

Let's take a closer look at what we have on NIAK F.M.C.S

NIAK FMCS Elements

NIAK F.M.C.S. system is made up of a number of elements to addresses a particular area of the materials control process.

  • Coding System
  • Bill of Material (B.O.M.)
  • Material Requisitions (M.R.)
  • Purchase Orders (P.O.)
  • Packing Lists (P.L.)
  • Cargo Receive Report (C.R.R.)
  • Opening Package Inspection (O.P.I.)
  • Material Receive Report (M.R.R.)
  • Material Reservation
  • Material Issue Voucher (M.I.V.)
  • Material Return Voucher (M.R.V.)



Coding System

NIAK, using a Stock Code library for use in each project

Material Coding System

NIAK uses a Stock code library to define a catalogue of stock codes for use in each project. This library is used throughout NIAK FMCS for validating stock code data entry in the various NIAK FMCS elements, and for the allocation of stock code descriptions. Use of a stock code library minimizes one of the main sources of errors in the materials control process, the mistyping of stock codes and their descriptions. The Stock code library can be created manually, sourced from another project, or imported electronically from an external application.



Bill of Material

NIAK FMCS, using B.O.M. to define the required material for a project

Bill of Material,BOM

A Bill of Materials defines the material requirement for a project, specified in terms of drawings, stock or component codes, and the quantities of each item required. A Bill of Materials may be generated in total as a single BOM for the complete project, or as a number of smaller BOMs, perhaps on a discipline by discipline basis or, on a per area basis. A BOM can be entered into NIAK FMCS manually or, on larger projects, imported electronically. A combination of these two methods may also be used. Importing Excel files generated by PDMS software also inculded.
As the project design and hence the BOM changes, the revised quantities can be recorded in NIAK FMCS while maintaining a complete audit trail. Hence NIAK FMCS facilities the management of change to the BOM throughout the project life cycle. A single BOM typically moves through the following phases:

  • Preliminary
  • Intermediate
  • Final

Revised Final NIAK FMCS maintains all Bills of Materials, at all revisions, enabling historical analysis of how the BOM changes during the project. Inquiries(M.R.) and Purchase Orders can be generated at any stage from a single BOM or combination of BOMs.



Material Requisition

A source document that indicates the types and quantities of material needed

A M.R. in NIAK FMCS is a list of materials with required quantities and, is prepared for the purpose of obtaining prices and delivery dates from one or more suppliers. Purchase orders are normally then placed with the supplier offering the best price&delivery combination although, in NIAK FMCS purchase orders can be created without the need to generate an inquiry if required. Inquiries can be generated by manually entering the material required or, automatically from the Bill of Materials. The facility to automatically generate inquiries is one of the major benefits of using NIAK FMCS.



Purchase Order

Ensuring smooth delivery and quality control with Purchase Orders

NIAK Purchase Order,NIAK PO,NIAK P.O.

A Purchase Order in NIAK FMCS is a list of material requirements sourced from a vendor and defines the quantities required, unit rates, delivery dates, and order value. As material on a purchase order is delivered, the details are recorded, enabling analysis of outstanding and over supplied material as well as reconciliation for accounting purposes.Each P.O. can be realted to one or more than one material requisition.



Packing List & Cargo Receive Report

NIAK FMCS using P.L. & C.R.R. inorder to trace delivery of materials


Packing List is itemized list of articles usually included in each shipping package, giving the quantity, description, and weight of the contents. Prepared by the vendor/shipper and sent to the consignee for accurate tallying of the delivered goods.In NIAK FMCS each packing list is related to a purchase order and this feature will help you on tracing material delivery.NIAK FMCS supports three types of packing lists related to types of material

  • Package Materials
  • Tag Materials
  • Bulk Materials

A packing list can be entered into NIAK FMCS manually be inventory control operators or directly filled by vendor/shipper using NIAK FMCS on Web.
After receiving materials related to P.L. you will fill the Cargo Receive Report (C.R.R.) this document indicates that: which packages from which P.L. delivered by which truck and shows you the unloading location of the package and also the delivery dates.



Opening Package Inspection

O.P.I. is checking the content of a package (quantity and quality)

NIAK Opening Package Inspection,NIK OPI

O.P.I. document generated by the inspection team for each package of packing this document for each item code the inspection team will do the quantity and quality check. Shortage, overage or damaged material (O.S.D.R.) will reported based on O.P.I. report.



Material Receiving Report

Rapid and accurate recording of Material Deliveries


Recording the delivery of material from suppliers is a crucial function of the NIAK FMCS. After O.P.I. each item (with a specific item code) will goes to a specific location of stock and will increase the On Hand quantity for that item code.



Material Reservation & Material Issue Voucher

NIAK : Utilising powerful features to automatically generate issue of materials

NIAK Material Issue Voucher,NIAK MIV

Material Reservation is, to reserve material according to drawings and assign it to a sub-contractor without releasing it actually.This feature will help inventory control team to manage delivering of material according to the construction priorities.Reserved Material will decrease On Hand quantity for the reserved items. of course any reservation could be cancelled while it is not issued yet.
An issue of materials is the means by which materials receivted are finally allocated against drawings in the Bill of Materials.this step will finalize a reservation and after issuing material the related reservation can not be chaged or deleted.